Shifts, hours, pay and tasks for every person, nothing added by hand.
Assign a whole week of shifts once; hours and pay follow from there, exactly the way you split shifts.
Inx HRM is the HR module on the same platform as the PMS: records, contracts, rosters, attendance, timesheets, payroll, task assignment, the noticeboard and recruiting all sit under the account staff already use on shift in the PMS. Shift catalogue, pay policy and sign-off criteria are set the way your hotel already splits shifts and pays for them.
Real Inxify screenshots from a demo environment — figures shown are for illustration only. Screens are shown in Vietnamese.
Why hotels come looking for an HR module
Added by hand once a month, argued over every time
A hotel runs on shifts: someone swaps, someone is off sick, someone works overtime. The situations below are where hours and wages usually drift apart.
Month-end timesheet added by hand
Before
Shifts on a whiteboard, clock-in and clock-out times in a notebook; at month end accounting adds up each person and anyone can dispute it.
With Inxify
In and out times per shift go into Attendance; the monthly timesheet totals itself and staff confirm before locking.
Pay recalculated from scratch in a spreadsheet
Before
The timesheet is copied into Excel for wages, insurance and tax; edit one cell and a whole column shifts unnoticed.
With Inxify
Payroll is computed from the locked timesheet with social, health and unemployment insurance, personal income tax and advances; nothing copied over.
Tasks given verbally, progress kept in heads
Before
Tasks handed out in a group chat; who is done means asking again, and sign-off has nothing to check against.
With Inxify
Every task is a card moving through New, In progress, Awaiting sign-off, Done; open the board and it is there.
Staff files scattered, one folder in each place
Before
Contracts and documents live in a cabinet and in scattered files; nobody flags a contract about to expire.
With Inxify
Records, contracts and documents in one place per property, opened from a single row.
Feature groups
One month of HRM, in the order the work actually happens
From records and contracts, through the week's roster, leave requests and attendance, to the timesheet and the pay period, then the jobs handed out during the month, internal announcements and the next hiring round. The caption under each picture points to exactly what to look at.
Staff records
Records, contracts and documents per person, in one place per property
One record per employee: code, property, department, title, employment type, start date, status, contract and attached documents. The login account is tied to the record, so whoever acts in the PMS is a named person in the staff ledger. The whole team goes in at once with Import Excel.
- The Contracts expiring tab already lists labour contracts coming up for renewal, so they are re-signed on time instead of waiting for someone to remember
- The org chart is drawn from the property, department and title on the records, so one look tells you who belongs to which department
- Dependents are recorded in the staff record through the Dependents list, ready for the Dependents / tax tab when payroll is prepared
Rosters · Attendance · Leave requests
Roster a whole week at once, approve leave and fix attendance errors before locking
At the start of the week you select several employees, assign shifts in bulk and set days OFF. During the week, in and out times for each shift go into Attendance and the monthly timesheet adds itself up. At the end of the period, staff confirm their own hours before a manager closes them.
- Leave requests still awaiting approval show at the top of the timesheet, to be approved before the month's hours are locked
- Cells missing an in or out time, late arrivals and early leaves are flagged and gathered in the Data errors tab to be corrected
- The shift assigned is the shift recorded, so there is no reconciling the weekly roster against an in-and-out notebook
Timesheets · Payroll
Hours are locked before a pay period is created, nothing copied into a spreadsheet
The monthly timesheet totals itself from attendance: workdays, morning hours, split-shift hours, night hours, overtime, absences, late and early marks, by department. Staff confirm their hours, a manager locks them, and only then is a pay period created per month and property. Deeper accounting and finance, such as the general ledger and bookkeeping, is developed on request.
- Additions and deductions, dependents, and pay and insurance policy each sit in their own tab, apart from the list of pay periods
- The Warnings column in the pay-period list points to the rows to review before wages are paid
- Two ledgers come with it, Insurance & Tax and the Overtime log, so accounting can look up insurance, tax and overtime figures without opening each pay period
Tasks & KPI
Work handed out has an owner, and work finished has someone to sign it off
A job goes straight to one member of staff with the property and a deadline; they pick it up in their own app. A manager looks at the board and knows which job is stuck where and whose it is, without messaging each person. KPI review per period sits in the same module, next to assigned tasks and the timesheet.
- Nobody marks their own work done; a card has to pass a manager's sign-off before it counts as finished
- The Only tasks I assigned checkbox lets a shift manager see just the work they handed out, so the shared board does not mix in other departments' jobs
- The List tab filters job by job, and the Statistics tab counts tasks per person and per property for the period
Internal bulletin board
An internal announcement posted once, reaching exactly the staff group that needs to read it
Hotel announcements gather into one list instead of a message passed between shifts; older posts are found again with the status filter and the title search. Staff read posts in their own app.
- Each post picks its own scope: one property, one department or the whole chain
- A post that has to be read first is pinned and kept at the top of the list
- Every post records who posted it and when, so you know who sent an announcement and from what moment
Recruiting & Training
A hire arrives as a staff record, and new staff learn inside the same system
Recruiting sits in the same module as staff records: a posting carries the position, the number of hires needed, scoring criteria, salary and closing date; applications land under the posting they answer, with a score against the criteria and a rank. Once you pick someone, the staff record is created from that same CV, nothing retyped.
- Press AI score for a suggested score with reasons on each application; switch it on or off per hotel, and the system never rejects a candidate by itself
- Scoring criteria are written per position your hotel is hiring for
- The Training Academy is an add-on module, added when your hotel wants new staff learning inside the system, under the same account
Built around the way you split shifts
Your shifts, your pay formula, not a default set
Two hotels with the same room count still split shifts differently: three front-desk shifts here, two long ones there; a night allowance here, meal money there; sign-off by rooms cleaned here, by service shift there. Inx HRM keeps the roster, attendance, timesheet and payroll frame; the items below are set to your hotel at setup. Whatever is missing, we build for you.
A shift catalogue per department
Shift names, start and end times, split and night shifts are declared the way your hotel divides them; front desk, housekeeping and restaurant each get their own set.
Example: Front desk on three eight-hour shifts, housekeeping on office hours, restaurant on a morning and evening split shift.
Your pay, insurance and tax policy
Additions and deductions, meal money, night hours, overtime, business-result coefficient and dependents are set in the Policy tab; one set per property if needed.
Example: Night hours 10pm to 6am are paid differently from ordinary night hours; a newly opened property uses its own business-result coefficient.
Sign-off and KPI criteria per position
Task types, who signs off and KPI criteria are set per position and per property, with no single yardstick for the whole hotel.
Example: Housekeeping measured by rooms cleaned to standard; the restaurant by service shifts signed off.
Who sees what, following your real org chart
A shift manager sees only their department, accounting sees locked timesheets, the chain owner sees every property; permissions go by position, shared with the PMS.
Example: The head housekeeper assigns shifts to their team but cannot open front-desk payroll.
On a phone
The same system, opened on a phone
Not a separate cut-down app: the roster grid, the task board and the list of pay periods all open on a phone, with tables scrolling sideways to show more columns. A manager walking the floors still sees the team's shifts and where a job is stuck; a pay period can be looked up away from the office.
Rosters
Tasks
Payroll
What is in Inx HRM
Every HR item in one module, sharing an account with the PMS
These are the items in the HR menu — each hotel uses the parts it needs, rolled out on its own schedule.
In the HR module
Add-ons or developed on request
Multiple properties
Every screen filters by property and department; the chain owner sees them combined, a property manager sees only their own people.
One account with the PMS
Staff log in once for both their shift work and their HRM record; roles in the PMS are tied to the record in HRM.
One platform
The people in HRM are the people on shift in the PMS
One login and one record per employee — shifts, assigned tasks and pay all come back to the same person.
Inx PMS
Whoever is on shift in the PMS has a record and a shift in HRM — one account, so the PMS user log and the HRM timesheet describe the same person.
See detailsInx CRM
The staff member looking after a guest in the CRM is the same person with a record and shift in HRM — no extra account to create.
See detailsInx Virtual Front Desk
Who picked up a guest request from Virtual Front Desk, and on which shift — HRM records the shift and the person who served.
See detailsHow you split shifts, how you pay — built live in the demo
We set up a shift catalogue, one timesheet and one pay period using your own department, not a default set; by the end you will know which items need building just for you.