The whole hotel on one screen, built around how you already operate.
Less manual work at the desk, fewer cash discrepancies, and the owner sees today's numbers as they happen.
Inx PMS is the core of the Inxify platform: bookings, check-in and check-out, housekeeping, rates and sales channels, shift handover and reports run on one data source; add the Inventory module when you need it. The core comes with every plan, while floors, room types, pricing, permissions and the handover sheet are set up to match your hotel.
Real Inxify screenshots from a demo environment — figures shown are for illustration only. Screens are shown in Vietnamese.
Why hotel owners look for a PMS
Errors start with the work still done by hand
Hotels are not short of people — they are short of one place where every shift sees the same number. The situations below are the most common reasons owners go looking for software.
Two shifts, one room, two guests
Before
Bookings in a notebook or spreadsheet; the next shift cannot see the last one's notes, so a clash shows in the lobby.
With Inxify
Every booking lands on one room calendar; overlaps show up before the arrival date, not on it.
Rates depend on who is on duty
Before
Night, hourly and surcharge rates — each shift remembers its own; at month end nobody knows why revenue fell.
With Inxify
Pricing rules are entered once and every shift applies the same rate; who changed a rate, and when, is in the log.
Handover on a slip of paper
Before
At shift end the cashier adds up receipts by hand, cash mixed with transfers, guest balances jotted in the margin.
With Inxify
The handover sheet calculates itself for the shift hours; credit items get their own column; both shifts see one number.
Yesterday's numbers
Before
Revenue and occupancy are reported at day's end; the owner reads them next morning — today runs on yesterday's numbers.
With Inxify
The overview updates continuously; the owner opens a phone, sees live numbers, and one tap reaches the transaction.
Feature groups
Each group replaces one manual task and blocks one kind of error
From the front desk to housekeeping, through rates and channels, down to inventory, up to cash-flow reports and system administration. In every group the picture beside the text is the real screen at work — the caption under it points to exactly what to look at.
Front desk
Book, check in and check out on one screen — every shift sees the same
The room map and the booking list draw on one source: save a single or group booking and the room changes colour on the map; the next shift opens it and sees it. Today's arrivals, the cashier shift, guest registration and the night audit sit on one menu — the desk never juggles several programs.
- Every booking shows the room, check-in and check-out dates, total, deposit and guest source; filter by room type, source, rate plan, agent or company, or staff member
- Two bookings on one room cannot slip past the calendar; a booking still awaiting rate approval is flagged, so it is never sold as confirmed
- Agent commission is entered once per channel — no month-end recalculation in Excel, nothing forgotten, nothing counted twice
Housekeeping
Desk and housekeeping share one board, without calling each other
A checkout at the desk moves the room to “waiting to be cleaned” on the housekeeping map, with the time it has waited, so the head housekeeper knows which room to clean first. Housekeeping sees the guest name and expected checkout time to coordinate — never the bill or the money.
- The counter strip at the top gathers everything to act on: to clean, cleaning, awaiting inspection, guest waiting, DND, special requests, today's arrivals
- The room that has waited longest surfaces first thanks to the elapsed-time clock — nothing is forgotten overnight, no uncleaned room is sold by mistake
- Maintenance, laundry, phone charges and door locks sit in the same menu group; add Housekeeping Mobile so staff take jobs and report them done on a phone
Rates & channels
Pricing rules entered once — every shift and every channel sells at the same rate
Rack rate, member rate for weekdays and weekends, long-stay and hourly rates per room type; seasonal rates, service packages, coupons and rate plans for agents and companies in one menu group. Online channels plug into the same place: rates and availability go out to the channels, channel bookings come straight back onto the calendar.
- Rates per room type: rack, member (weekday / weekend), 7 nights and more, hourly for the first 2 hours plus extra hours — a change applies to new bookings at once, while bookings holding an old rate keep it
- Every OTA channel has its own sync status, commission and on/off switch; iCal calendar sync, email import and the Booking Engine share one screen
- API links to external distribution systems (HotelLink, for example) are developed on request for each hotel
Inventory & assets
Goods in and out recorded as they happen, no month-end recount
Service stock, supplies, restaurant stock and each property's own store are kept apart; every receipt or issue is a slip in the system, so stock has something to reconcile against instead of a month-end count. This is an add-on module — switch it on when needed, and link it to the Restaurant POS when the hotel has a restaurant.
- The In – Out – Balance report by period: opening balance, in, out, closing balance, actual count and par level for every item; press Stock card for the full history of a line
- Three control views on the same screen — turnover and slow-moving items, expiry by batch, count discrepancies — plus par-level alerts and cost over time in the side menu
- Item groups, units, suppliers and who may raise receipt and issue slips — the way your hotel already runs its stores
Reports & cash flow
Cash closed per shift, revenue right down to the receipt
Money matters most: the consolidated cash sheet by shift hours, receipts and payment vouchers, receivables and advances. On top of that, reports by topic — net revenue, ADR and RevPAR, room operations, sales channels — and an executive overview for the owner. Every table exports straight to Excel.
- Executive overview: RevPAR, ADR, occupancy, GOPPAR, net revenue and cash collected in the period, each against the previous period; one tap reaches the transaction
- Net revenue follows the accounting formula — gross less VAT, commission and discounts — recorded on an accrual basis with the day closed at 05:59, so the desk's number and the accountant's number are one
- A short till shows which item and which shift is short; credit items get their own column and are never counted as cash received
System
Who may do what, and who did what — both have an answer
Errors do not only come from manual work; they come from nobody being in control. System administration is part of the core: role-based permissions, a log of every action, several properties under one account, Cloud or On-Premise.
- Ready-made roles for every position — housekeeping supervisor, room attendant, guest care, receivables accountant, shift reconciliation, general ledger, night auditor and more — each with its own permission set, plus dynamic roles when needed
- Approval rules and an approval queue: which actions need a manager's sign-off — discounts, voided receipts, rate changes — is yours to set
- The user log records every action: nobody changes a rate or deletes a receipt outside their permissions, and there is nowhere to do it quietly
The focus of Inx PMS
Built around your hotel, not a template
No two hotels run the same way: one sells by the hour, another by the night; one person covers both desk and cashier here, every role is separate there; one has a sauna and a meeting room, another only bedrooms. The areas below are configured to match how you already operate, right at setup. Whatever is not there yet, we build for you.
137
tweaks and feature requests
completed within 48 hours for one chain customer — tailoring is what the system was built for.
A room map that matches your building
Number of floors, rooms per floor, room types and their names set exactly as you sell them; view by floor or all at once, whichever the shift prefers.
Example: A building with no 13th floor; Superior, Deluxe and Suite named the way you already call them.
Pricing the way you sell
By night, by hour, extra hours, surcharges; rates by season, room type, channel and per company or agent — entered once, so the desk never has to remember.
Example: An hourly day stay is priced unlike an overnight; this agent prepays, that company pays at the desk.
Permissions that follow your real org chart
Who may book, change rates, give discounts, void receipts or view reports — set per position and per property.
Example: Small hotel: one person is both desk and cashier; chain: only the shift manager approves discounts.
A handover sheet with your own line items
Shift hours, the income and expense lines and the payment methods used at handover — what you have appears, what you do not have does not.
Example: Add Sauna, Pool or Meeting room lines if you have them; drop the e-wallet column if you don't.
On a phone
The same system, opened on a phone
Not a separate cut-down app: the room map, the housekeeping map and the executive overview all have a phone version — a manager walking the floors still sees which rooms are waiting, and an owner away from the hotel still sees the live numbers.
Room map
Housekeeping map
Executive overview
Modules
Core modules included, add-ons when you need them
Every Inx PMS plan includes all core modules, priced by room count. Add-on modules switch on as needed: no restaurant, no paying for POS.
Core modules · in every plan
Add-on modules · as needed
Developed on request
Cloud
Quick to set up, no infrastructure of your own — suits an independent hotel that wants to start now.
On-Premise
The server sits in your hotel and the data is entirely yours — suits a chain with several properties.
One data source
PMS is the core — everything else plugs in, nobody re-enters
Service bills, returning-guest profiles, staff shifts, guest requests from a phone — all pass through the PMS and are written to one place, with one login.
Inx CRM
Every stay in the PMS deepens the guest profile on its own: stay history, spending, source — the base for points and looking after regulars.
See detailsInx HRM
Staff accounts and roles in the PMS link to their HRM records; which shift and who served is recorded — rosters, attendance and payroll are done in Inx HRM.
See detailsInx Virtual Front Desk
Guests scan a QR code and send requests from their phone; the desk takes them by priority and charges them straight to the room in the PMS.
See detailsSee Inx PMS running on your own room map
The free demo uses no sample data: we set up your exact room count, pricing rules and shifts, walk through each feature group above, then choose modules with you, pick Cloud or On-Premise and note what still needs building.